HR Benefits & Leave Coordinator

The HR Benefits & Leave Coordinator supports the administration of employee benefits, leave of absence programs, workers' compensation, and incident management. This role ensures accurate processing, compliance, and a positive employee experience through effective coordination and recordkeeping.

Key Responsibilities

Employee Benefits Administration

• Process benefit enrollments, life event changes, medical support orders, and COBRA elections through HRIS, payroll, and carrier systems.
• Respond to employee inquiries regarding benefit plans, eligibility, and coverage.
• Reconcile payroll deductions and carrier invoices; assist with resolving discrepancies.
• Support annual open enrollment activities, including communications and data preparation.
• Assist with compliance reporting and ACA-related filings.

Leave of Absence & Accommodation

• Coordinate leave programs (FMLA, short-term/long-term disability, ADA accommodations, personal leaves).
• Track and communicate leave events with employees, managers, and third-party administrators.
• Review medical documentation for potential leave or accommodation needs; escalate complex cases.
• Maintain accurate leave and demographic data in HR systems.
• Support the interactive accommodation process with documentation and communication.

Workers' Compensation & Incident Management

• Process workers' compensation claims and required reports; track claim status.
• Handle employee incident reports and assist with accident investigations.
• Serve as point of contact for injured employees regarding claims and return-to-work processes.
• Maintain records and assist with reporting and trend analysis.

Additional Duties

• Provide administrative support across HR functions during absences.
• Assist with audits, process improvements, and special projects.
• Handle sensitive information with confidentiality and professionalism.
• Escalate compliance or policy interpretation issues as needed.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Minimum 2 years of experience in benefits administration, leave coordination, or workers' compensation.
• Strong attention to detail and ability to follow established processes.
• Excellent organizational, time management, and communication skills.
• Proficiency with HRIS systems and Microsoft Office Suite.
• Familiarity with employment laws related to benefits, leave, and workers' compensation preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.